Meeting Minutes – Board and General

November 12 Board Meeting

Passcode: NnPT*+q6 – Link to meeting minutes Here

https://us06web.zoom.us/rec/play/JbnljJK575K0NdrY6k13FM3vesvonoCj9X61IJKtJ0QsMD_mT59JTOsBeqOSxxCW6NfPcFkdPdZ0XBAJ.U-B45BIpvTXp9JMw
Passcode: NnPT*+q6

October 1, 2024 Board Minutes

The Board met on Tuesday, October 1, 2024, and voted to approve the following;

Increase of assessments from $51.50 to $53.00

Renew the Mosquito Spraying contract for three more years.

 

 

 

Agenda minutes.

The board, with all members present, adopted as presented with one modification. Dave Martinez and Jean Wrench were voted in as Board Members.

Present Manuel Barrera, Alexes Mendoza, Kenia Bravo, Dave Martinez, and Jean Wrench.

5. The law firm will pursue the collection of anyone who is three years or more delinquent.

Agenda January 17 board meeting

Three or four new people have asked to be on the board for the 2024 and 2025 years.

 

Call to order

1. Vote on new board members.
2. Minutes from the last meeting are on the website, audio
3. Selection of Secretary (Bank preferred and non-profits): The person will have access to the bank account.
4. Budget

2024 Budget	amount
Insurance	$ 6,000.00
property taxes	$ 3,000.00
Website	$ 500.00
Landscaping	$ 1,600.00
Invoices/Notices	$ ,200.00
Events	$ 600.00
Mosquito Spraying	$ 2,000.00
Legal	$ 7,000.00
Yard of month	$ 600.00
Misc	$ 1,000.00
Store Front HPD	$ 1,000.00
TOTAL	$ 24,500.00
Anticipated Income	$ 30,000.00
Cash as of 12/31/2024	$ 66,903.00
Outstanding aprox	$ 45,000.00

 

5. The law firm will pursue the collection of anyone who is four years or more delinquent.
6. There has been a policy of 10% reduction if late dues are paid. Almost everyone has been given a chance, do we continue it?
7. Initiate legal action to get title to the property at Mahoning and Imogene.

New Business

Zoom v Google Meet – We are running out of Gmail space.

End of Public Meeting

Executive session update of present violation of architectural restrictions.

 

 

Nine board members were at the meeting

Commenced meeting with five board members: Manuel, Dr. Wickers, Josue, Eliza, Alexes

 

The board approved a new member – David Martinez

The board approved the minutes as written.

The board voted to increase assessments by $1.50. to $51.50.

The board agreed that an attorney be hired to pursue legal action if the architectural violation is not cured.

The board agreed to purchase and send flowers to Council Member Pollard’s mother, who passed away.

 

 

 

 

April 12, Board Meeting Minutes – April 2023 Minutes

The recorder quit recording after three minutes so there is no audio of the meeting.

 

 

 

 

Present: Manuel Barrera, Eliza Sifuentes, Ann Vincent, Dr. Sally Wickers, Esua Cruz, Donaldo Lozano, Rhyme Monenah, and Alexes Mendoza 

 

Not Present: Jessica Ramirez and Francisco Menjivar

 

With eight members present the board passed the following;

1) 2023 budget

2) Hire lawyer(s) for collecting from people who owe more than $1,000
3) Hire lawyers to pursue legal action against chronic deed restriction violators

4) Ask the community whether to continue the lease of the civic club building

5) Create architectural committee – non-board members or family

6) Create deed restriction committee – non-board members or family

7) Finish the architectural guidelines – survey community

1) Ask community whether to go back to voluntary assessments

1) The boundary for the NO Parking on Yard were approved by the board

1) The management certificate was uploaded to Texas Real Estate Commission website

 

The minutes for September 2022 were approved as read

The Civic Club had $66,798.53 on hand as of 1/11/2023

 

 

The meeting was called to order at 7:13 pm. 

Board Members present were Manuel Barrera, Ann Vincent, Jessica Ramirez, Essa Cruz, and Rhyme Monenah, which constituted a quorum.

The agenda was approved. There was one item on the agenda. That item is whether the Braeburn Glen Civic Club should apply to the City of Houston’s Prohibited Yard Parking Ordinance program (Yard Ordinance Program).

The August Board meeting minutes were approved as read.

The agenda item was brought up, and a discussion was held as to whether the Braeburn Glen Civic Club should apply to the City of Houston’s Yard Ordinance Program. After discussion of the item, a motion was made and seconded, and four members voted to apply to the City’s Yard Ordinance Program. One board member voted against our application to the City’s program.

Financial: All board members received a copy of our financial situation and how the resident’s money was spent during the past month.

Old Business

Filing with the Secretary of State was successful.

Director’s insurance and liability insurance on the property where the civic club building seats were paid.

New Business

Cancellation of Quickbooks subscription;

Look into online payment of assessments for next year;

Office supplies will have to be bought including stamps for the invoicing for fiscal year 2023.

Homeless encampments within the community were discussed, and the City and Council Member Pollard have helped remove the homeless from underneath the Bridges on Braeburn Glen Blvd. and Bissonnet Street.

audio minutes 

 

Speakers – Council Member Pollard – Juan Diaz-Ortiz from permitting – Sgt. Juarez DRT Officer

 

Audio Recording of meeting – Three twenty minute recordings in order of one hour meeting

Permit requirement material from meeting

August 16 2022 material

___________________

Board Members present, Manuel Barrera, Ann Vincent, Donaldo Lozano, Rhyme Monenah, Alexes Mendoza

THE BOARD APPROVED THE FOLLOWING

1)     amendments to the by-laws;

2)    Approve appointment of 1^st Vice President and Treasurer. Realignment of officers and board;

3)      Approved the transfer of $1,000 from legal to newsletters;

4)      Approved the transfer of $1,000 from legal to utilities.

Below are the Officers and Board Members.

Manuel (Manny) Barrera- President

Ann Vincent – Vice President

Eliza Sifuentes – Treasurer

Jessica Ramirez – Secretary

Sally Wickers – Director

Esua Cruz – Director

Donaldo Lozano – Director

Rhyme Monenah – Director

Audio of Board Meeting

Part 1

Part 2

 

_______________________

 

 With five members present the meeting begin, several board members joined the meeting in progress

 

_______________________

 

June 14 General Meeting minutes

 

 

 

_________________

March 9, 2022 Minutes –

 

With all members present the board met on March 9, 2022 and voted

1. To approve the mosquito spraying contract
2. Three board members were replaced the new board members are Eliza Sifuentes, Rhyme
Momenah, and Esau Cruz. Eliza replaced Jorge Salas, Rhyme replaced Aldaberto
Echegoyen, Esua replaced his wife Maria Saravia.
3. The board voted to null and void the following documents
Deed Policy
Record Retention
Collection Policy
4. The Board voted that the following documents were acceptable and required by law
Covenant enforcement
5. The board voted to give the notice to cancel the contract with Randall Management.
6. The board voted to give Manuel Barrera the authority to look into hiring attorneys for any
possible legal actions.
7. The board voted that to encourage the painting and repair of homes in Braeburn Glen that
they were waiving the notice to the Civic Club. More on this later.

 

________________________

 

Minutes January 12, 2022
1. The meeting was called to order at 7:02 pm
2.A quorum was established with the following board members present
Tina Martinez, Ann Vincent, Francisco Menjivar, Manny Barrera, Donaldo Lozano, and Alexes Mendoza
Jessica Ramirez arrived late to the meeting.
3. This was the first meeting for the board and there were no prior minutes to adopt.
4. The Financial Report was provided by the Treasurer, Manuel Barrera.
5. The 2022 budget was proposed and was unanimously approved.
6. The board voted not to join the Houston Yard Ordinance program.
7. The board voted to give the authority to Manuel (Manny) Barrera to work with Randall Management
and any attorneys that were used by the 2021 board.
A motion was made and seconded to adjourn the meeting. The meeting was adjourned at 7:35 pm